A Project Coordinator supports our Project Manager and project teams in successfully delivering asphalt and concrete paving projects. The Project Coordinator will work closely with the Project Manager and other team members to help keep projects on track, on time, and within scope. This role plays a critical part in scheduling, pre-construction coordination, and overall project support.

Report to Office Monday to Friday

May perform basic administrative and clerical functions, which may include filing, copying, binding reports, simple typing, etc.

Audits, codes, and approves vendor invoices.

Organizing reports, invoices, contracts, and other financial files for easy access

Performing billing and bookkeeping tasks

Ordering necessary office supplies

Disputes and resolves incorrect invoices with vendors.

Creates miscellaneous reports as required by management.

Contracts/AIA Document A101-Standard Form of Agreement Between Owner and Contractor.

Pre-Qualification as a new Vendor- Submit a copy of W-9, Certificate of Insurance, OSHA Forms 300 and 330A for the last three years, a letter from Surety stating bonding capacity, Workers Compensation Experience Rating Worksheet.

Bidding Solicitation process of itemizing scope of work.

All customers Certificate of insurance on all projects.

Determine and define project scope and objectives by thoroughly reviewing the job details and communicate essential project details to foremen before the project commences.

Partners extensively with the Production Scheduler to issue PO's and order services with subcontractors.

Performs daily audits on Foreman's Field Logs to ensure equipment is appropriately job costed.

Any, and all other duties assigned. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Minimum of 1-3 years of experience in a project coordination or construction support role, preferably in the asphalt or concrete paving industry.

• High organizational skills with the ability to manage multiple tasks and deadlines simultaneously.

• Strong problem-solving abilities and attention to detail.

• Excellent verbal and written communication skills.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and scheduling software.

• Valid driver's license and reliable transportation.

Physical Requirements: (Each to have one of the following based on the position: Never, Rarely, Occasionally, Constantly)

• Remaining in a stationary position, often standing or sitting for prolonged periods: Constantly
• Moving about to accomplish tasks at a worksite or moving from one worksite to another:Rarely 
• Moving self in different positions to accomplish tasks in various environments, such as stooping, kneeling, or crouching: Rarely
• Adjusting, moving and lifting objects in all directions: Rarely
• Talking and hearing to communicate with others:Constantly
• Seeing to perform job duties at close range, such as monitors or screens:Constantly
• Seeing to perform job duties at a distance, such as driving or operating equipment:Never
• Repeating motions that may include the wrists, hands and/or fingers: Constantly
• Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like: Never
• Operating machinery and/or power tools:Never
• Operating motor vehicles or heavy equipment: 
• The ability to travel regionally or nationally:Rarely

Physical Demands:

• Sedentary work that primarily involves sitting/standing:Occasionally
• Light work that includes moving objects up to 20 pounds: Rarely
• Medium work that includes moving objects up to 50 pounds:Rarely
• Heavy work that includes moving objects up to 100 pounds or more: Never

Working Conditions:

• Low temperatures: Rarely
• High temperatures: Rarely
• Outdoor elements such as precipitation and wind: Rarely
• Noisy environments: Rarely
• Hazardous conditions: Never
• Shift work, to include overnight work:Never
• Frequent overtime, including weekends:Rarely
• Office environment:Constantly

Pave America and it's companies offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being.

We are an Equal Opportunity Employer and comply with OFCCP regulations. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. We actively promote diversity and inclusion within our workforce. Pave America and it's companies promote a drug-free workplace. We will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries. In compliance with OFCCP requirements, we invite applicants to voluntarily self-identify their gender, race, and veteran status. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.